Embarking on the journey to host a successful event? You've come to the right place! In this comprehensive guide, we'll walk you through the process of creating a new event on the b2match event management platform.
How can I create a new event?
Go to admin.b2match.com and log in or, if you are a new customer, register first.
After signing up and confirming your email address, you will get your event overview.
Create your first event by clicking on New Event.
Event Version
First step is to select the version you want to use. Before creating the event, make sure that the version you select has all the features you need and you discussed with your dedicated Customer Success Manager or Sales Representative.
If you require an event in the b2match version with organisations, please reach out to your dedicated Customer Success Manager to arrange the event on your behalf.
About event
Enter the basic information in the Create a new event area by filling in the fields here.
- Enter your event's name. Keep it short and simple.
- Add a description of the event in one or two sentences. This information is used for search engines and will not be displayed on the event website. The maximum of characters allowed is 156 characters.
- Choose the event's main topic. This will will improve your search engine results and makes your event searchable on Explore Events page.
The topic you choose will automatically generate the areas of activity in Configuration - Areas of Activity, which participants will be able to select during registration.
You can edit the generated areas at any given time.
If you choose Others as event topic, no areas of activity are generated and they need to be added from scratch.
- Add the event's main language. You will be able to add more languages after the event is created.
Event type
Select the event type. If you need to change the event type at a later stage, please contact our support team and they will help you. Read more about changing the event type here.
Time and Place
- Add the event's date.
- Choose the default time zone. Please note that the Agenda will be displayed in this time zone by default. However, participants can choose their own time zone when they register. In case they select a time zone that is different from the default time zone, they will see everything in their own time zone.
- If the event does not have a location (a completely virtual event), tick This event does not have a location. If you do so, the details related to the venue location will not be displayed. Keep in mind that you can also create a menu page for the location details on the website.
- Choose the event's country.
- Add the event's city.
- Add the event's postal code.
- Add the event's street.
Domain and Website
Specify a subdomain or an URL for your event (for example, company-matchmaking-2024). Keep it as short and simple as possible. You can use letters, numbers and hyphens ('-'). Other punctuation marks are not allowed.
Examples of good subdomains: futurematch, medica, swiss-startup-day, foodmatch.
b2match also allows you to use your own domain (eg. www.my-event.com). However, you can only set this up after the event has been created.
Copy Settings
The Copy settings options allows you to copy the settings of a previous b2match event. Select one of your events from the dropdown menu in order to copy its settings. You can find more information in our article Copying a Previous b2match Event.
Import Participants
Import participant contact information from a previous event you would like to copy. Please note that only contact information of registered and validated participants in the previous event will be copied.
When you have filled out all the mandatory fields, click on Create Event. A basic event website is set up and you are ready to configure your event.
Clicking the Create Event button initiates the creation of your event and opens the Organizer's dashboard in the Admin tool. You are welcome to proceed with further edits and configurations to set up the event as desired.