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Importing Participants From Previous Events

An organizer is able to import participants from a previous event only if they were the owner of the event. If not, contact us and we will assign you the ownership (only possible if the past event ownership belongs to your organization, or you have an approval from the event owner).

Why importing participants from previous events?

  • More participants will attend the event, therefore there will be more 1:1 meetings
  • Participants can use their previous profile, therefore the registration will be faster and easier.

Importing a list of participants from a previous event is possible as below.

When creating the new event

The organizer can choose the import the participants by typing the previous event's name in the Import Participants section.

After creating the event

The organizer has to access Import on the left side of the navigation panel.

Click on Import Participant and choose the source of your import - in this case Previous Events.
  • Choose the event from which you want to import participants from. 
  • The list of the imported participants will be displayed. You can proceed with inviting the participants to register by going to Messages - Outbox - Email to imports. 

    You can also make the registration on the participant's behalf.

Information which will be imported to the new event, provided that the participant filled it in in the source event:

  • first name, last name
  • email address
  • phone number, mobile phone number
  • street, zip, city, country
  • job description
  • organization name, organization description
  • organization type - provided the one chosen by the participant in the source event exists in the new event 
  • participation type - provided the one chosen by the participant in the source event exists in the new event
  • areas of activity - provided the areas chosen by the participant in the source event exist in the new event.

Create Participant

If you want to do the registration for the event on the participant's behalf, click on Register.

The participant data will be pre-filled with the imported information. Edit the information if the case, check the Visibility and Validation cases (if you want that the participant is visible to other participants and validated), confirm that the participant has allowed you to register them on your behalf and save the information.

In case of hybrid events, you need to choose how the participant will attend the event: on-site or remote.

Invitation Templates

Email Subject: Event Name - Invitation to participate again 

Dear [add the FULL_NAME placeholder here see the Variable button],

In the past you attended the Event Name.

Event Image (size suggestion 1000x120px)

Due to its success, we are pleased to announce that it will take place again. As a valued participant, we wanted to inform you first so you can sign up for the inspiring and interesting program we have carefully crafted for you. 

  • Use this opportunity to highlight exciting agenda items
  • What will get the participant’s attention?
  • Three is a magical number, enough, but not too much

The event will take place as follows:

  • Date:
  • Location or Virtual or Hybrid
  • Event website: 

To simplify the registration, your contact data has been imported from last year.

Confirm Your Participation for This Year's Event

Insert the Invitation action link here with the text "Confirm or Cancel Your Participation"

We look forward to seeing you again.

Kind regards, 

Event Organizer(s) Names


Email Subject: Event Name - Invitation to participate again 

Dear [add the FULL_NAME placeholder here see the Variable button],

You took part in the event Event Name last year.

With this in mind, we would like to invite you again to the follow-up event in 2022.

  • Date
  • Location

Further information can be found on our event website: Event Website

To make it easier for you to register, you can transfer your existing company profile using the link below. Will you participate this year?

Please use one of the links below to sign up for this event * register or * unsubscribe (please chose to not receive further reminders)

Insert the Invitation action link here with the text "Confirm or Cancel Your Participation"

We look forward to your participation this year,

Kind regards, 

Event Organizer(s) Names