Virtual Agenda Sessions

Our integrated solution currently supports online conference sessions with a maximum of 200 participants. It was made to support interactive sessions, such as pitches and workshops, which cannot allow the participation of a larger number of attendees. For more static sessions with large audiences, such as conferences, take into consideration showing a pre-recorded speech to the participants or use our available streaming solutions.

What sessions can become virtual

  • Welcome & introductory sessions
  • Plenary sessions
  • Workshops
  • Pitch presentations

How to activate it

When creating your session, tick Video Conferencing.

There are two options:

  • Integrated Video Conferencing
    If selected, the session will be an integrated interactive session. The organizer doesn't need to take any additional actions, as the online session will be configured immediately.
  • External Video Conferencing
    If selected, the organizer needs to provide the link to the meeting in the tool they want to use. Tools like Zoom, Webex, MS Teams are supported and they can be integrated into the session settings directly.

The virtual session will have the Online label in the organizer's tool and in the agenda. The organizer is able to test if the link is properly inserted, by clicking on it and joining the session. This link will be active from the moment when the online session is created. For links that are too long, a URL shortener can be used.

The Join online session button will become active for participants who select the session 5 minutes before the session starts. 

When clicking on the "Join Online Session" button, the participants will be redirected to the integrated videoconferencing tool or the software that you chose to use for this session. 

The organizer can join the session anytime from the organizer's tool - Agenda.

How to track who participated

Go to the Participants list and click on Advanced search, at the top of the list.
Then go to the Attended Online Sessions section and tick the sessions you are interested in. 

Click on Search at the bottom of the page. 

The organizer can also download the Attended Online Session document in Export - Export Data - Excel Documents - Attended Online Session.